Just as it sounds, virtual fax is an internet fax system designed to make sending and receiving faxes over the internet easier. It allows you to upload your relevant electronic documents, which are stored, converted, and securely sent to relevant fax numbers.
If you receive any faxes, they will be sent to you as electronic attachments to your email address of choice. Virtual fax relies on your email for all this; therefore, it doesn’t require either a telephone line or rather a fax machine to operate.
Is Faxing Obsolete?
Faxing has been there for quite a long time, and if you come across it as a recommended communication means, it is natural to wonder about faxing and even ask, “Are fax machines still used today”? In response to this question, a straightforward answer would be: faxing machines are actually obsolete.
Nonetheless, businesses still fax their documents. The practice of faxing documents is particularly common with businesses conscious of their security and willing to go the extra mile to secure the sensitive documents they send or receive online and achieve business success. Here are five viable reasons why switching to virtual fax could be a smart move for your business.
I. You Need Very Minimal Resources, which makes it a Pretty Cheap Option
If you were to switch to virtual fax, you really wouldn’t need to add a fax machine to your office space. Adding a fax machine is even inconvenient, considering that it will eat up space in your office and even make it feel smaller.
A traditional fax machine also needs ink and paper to work, which may be an extra cost for your business. To wrap all that up, there would also be a need to maintain and repair your fax machine regularly to ensure that it continually works at optimal levels.
With virtual fax, you won’t have to worry about all these problems since everything is handled from your email account. Therefore, the only thing you will need for you to operate virtual fax are an active email account with internet access.
II. Better Security
For most businesses that care about their audience and, of course, the future of their operation, security is always a priority. Secondarily, internet security is also necessary if you’re working with experts who provide professional essay writing services to prevent your data from being leaked on the web. If you’ve always wished for a swift sensitive document sharing solution with minimal risks to online security scares, online faxing is a viable option to consider.
With traditional faxing, all your documents, including those containing sensitive information, would lay in the fax machine for quite a long time, increasing the risks of these documents being accessed by unauthorized persons. With online faxing though, you really don’t have to worry much about this because all your sensitive information is encrypted during the transmission process.
This is a similar case when it comes to working with experienced essay writers for hire. You can be sure of getting quality work submitted through a secure environment.
III. Improved Convenience
If you’re still going to school, independent contractors providing college paper writing services ensure convenience that allow you to focus on equally important aspects. Similarly, in a fast-paced business world, you need convenient solutions to be able to match or beat the pace set by your competitors. Here’s where virtual fax also comes in.
It is convenient than the conventional fax systems considering that you can access all your faxes immediately they’re sent right in your email inbox or fax portal. All the faxes you may want to send are quickly uploaded digitally with just a single click, implying that you would also not waste time scanning documents.
Online faxing also allows you to send a fax to multiple numbers at once. This is in stark contrast with traditional faxing, where you would only manage to send just one fax at a time.
IV. Virtual Faxing helps you contribute towards Building a Better Environment for Tomorrow
Traditional faxing has a bad influence on the environment something you may really not want to be part of. According to studies, conventional faxing machines use an upwards of 200 billion pages just in the US alone.
This means that if you continue using traditional faxing, you’re indirectly contributing to the constant damage of forests. As you probably know, this is damage that’s almost irreversible.
With this in mind, switching to virtual fax would be a wise move if you wish to leave a better environment for your future generations. Before hiring any college writing expert, it is always safe to go through essay writing service reviews to find a good writer. Similarly, it would help if you check faxing reviews before choosing a service to work with.
Besides the efficiency that comes with virtual fax, such as easy management of your faxes, you also save some money for your business by switching to virtual fax and not contributing to environmental damage. When looking for the best virtual fax services, don’t forget to read through and understand the terms of service of each provider.
Rosa Hemming is a gifted blogger and professional content writer in the United States. She loves movies and serials and writers mostly about them in her blog where they’re listed by gener and for varying moods. Find her on Twitter.