If you’re running a commercial office building, you likely have to juggle various tenants and their needs. Every company has its own needs that need to be met, but as the owner of a commercial property, it’s just as important that you’re prioritizing your own needs, too. From security to annual maintenance, there are a lot of different tasks that you’ll need to keep in mind as you work to keep your office building in tip-top shape.
Some of the tools that you use to manage your office building ultimately have a big role to play in how smoothly your building operates week-to-week. As such, it’s crucial to do some research and find the right software and other solutions to make your life in managing a major office building easier. Read on for four must-have tools that will make the operational side of managing your commercial office building much more straightforward.
1. A video intercom system offers you security and protection
While you might think that a video intercom system is just a fancy version of a doorbell, in actuality, when it comes to keeping your door entry secure and accounting for everyone who comes and goes, a video intercom can go a long way. Video intercom systems can even be synchronized with your mobile device, allowing your intercom system to be monitored from a mobile device as much as from a security desk.
The fact that you can handle this in real-time via an internet connection makes a commercial video intercom system an absolute must for any large office building that needs to efficiently manage the comings and goings of many different people via door release alerts in a mobile app.
2. Use tool tracking software so your inventory and equipment don’t go missing
Another key aspect of any office building is its inventory. From computers and laptops to desks and other peripherals, the chances are high that you have hundreds of items to keep track of within your office building.
As a business owner, keeping accurate records of these items for your commercial building via a spreadsheet can be pivotal to your workflow, since maintaining warranty information and keeping track of who has what is crucial to ensuring that nothing goes missing or you don’t miss out on replacing an item under warranty. As such, it’s a good idea to invest in tool tracking software to know what you have under your roof, where it is, and in what condition.
3. Relationships with service professionals make annual maintenance a breeze
Having a maintenance company on retainer is another good idea if you manage a large commercial building. This is because if you need your HVAC or water heater serviced regularly, it’s better not to have to look for recommendations.
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Having a handyman or contractor on-call can also be useful when you have other problems pop up. Having a reliable contractor who can come at a moment’s notice to fix anything that may occur in your building can keep your tenants happy, from leaks to power outages.
4. Outsourced IT security keeps you protected from cyber threats
While you may be tempted to have IT services watch your network and other online services in-house, having a dedicated IT team specifically focused on security is a better idea. Outsourcing your cybersecurity team, especially, can be the difference between detecting and resolving threats promptly or facing a major data leak.
Generally, larger office buildings are more likely to be targeted by hackers for cybersecurity attacks since they have more tenants under one roof. As such, taking your data security seriously and outsourcing your cybersecurity needs to a dedicated team of professionals can be paramount to your success.